Modern B2B events connecting industry leaders and innovators.

Privacy Policy

This Privacy Policy sets out how Trailblazer Summits GmbH ("Trailblazer Summits", "we", "us", "our") processes your personal data in connection with our services.

This Privacy Policy applies to you, the person accessing our services or using our websites.

This Privacy Policy was last updated on the 15th April 2026

1. Purpose of this Privacy Policy

This Privacy Policy explains our approach to any personal data that we might collect from you or which we have obtained about you from a third party and the purposes for which we process your personal data. This Privacy Policy also sets out your rights in respect of our processing of your personal data.

When we talk about "personal data", we mean any information which relates to an identified or identifiable living individual. Individuals might be identified by reference to a name, an identification number, location data, an online identifier (such as an IP address) or to other factors that are specific to them.

This Privacy Policy only applies to the use of your personal data obtained by us, whether from you directly or from a third party. It does not apply to personal data collected by third parties during your communications with those third parties or your use of their products or services.

2. About us

Registered Company Name: Trailblazer Summits GmbH
Trading As: Trailblazer Summits GmbH
Company number: HRB 179100
Registered Address: Papenstraße 33e, 22098, Hamburg, Deutschland

Trailblazer Summits is the controller responsible for your personal data.

This Privacy Policy applies to the events listed below, which are organised and run by Trailblazer:

  • Accounting Summit
  • Construction Summit
  • Controlling Summit
  • Cybersecurity Summit
  • Finance Summit
  • Logistics Summit
  • Mobile Robotics Summit
  • Procurement Summit
  • Proptech Summit
  • Sales Summit
  • Service Summit
  • Sustainability Summit
  • Resilience Summit
  • d3con

3. How to contact us

If you have any questions about this Privacy Policy or want to exercise any of your data protection rights, please email us at info@traiblazer.de.

4. How we collect and receive personal data

We collect and receive personal data using different methods:

4.1 Personal data you provide to us:

You may give us your personal data directly. This will be the case when:

  • you submit personal data through our Website;
  • you contact us;
  • personal data is collected from you onsite during our events; and
  • our staff are in direct communication with you or a relevant organisation.

4.2 Personal data we collect using cookies and other similar technologies:

  • personal data gathered from services which use an IP address to determine which organisation visitors to our Website originate from;
  • information from actions made by an individual in response to direct marketing campaigns;
  • information related to usage and navigation of our Website; and
  • data used to provide personalised marketing / user experiences while visiting our Website.

4.3 Personal data from third party sources:

  • partners who we engage with in joint marketing efforts;
  • public data sources used to supplement or validate our existing datasets;
  • data services / suppliers used to obtain or supplement our existing datasets; and
  • data which has been acquired as part of an acquisition or merger.

5. Who we collect personal data about

We collect and process personal data of individuals who:

  • contact us;
  • use any of our services (for example, attend an event);
  • use, interact, access and browse our Website; or
  • submit a complaint through our Website.

6. Personal data we collect

  • Identity Data: includes first name, surname, date of birth, student number, photo identification.
  • Visual Data: includes photographs and film footage from our events.
  • Contact Data: includes address, email address and telephone number.
  • Transaction Data: includes details about payments to and from you.
  • Marketing Data: includes your preferences in receiving marketing from us and our response to our marketing activities.
  • Professional Data: includes details about the organisation that you work for and your professional experience.
  • Website Data: includes information about how you use our Website.
  • Special Category Data: sensitive data (like dietary requirements) provided voluntarily with express consent.

7. How we use your personal data and lawful basis

What we use it for Category of data Lawful basis for processing
To communicate with you in regards to our events and services. Identity Data Legitimate interests.
Contact Data
To provide you with information and updates relating to a specific event / service that you have signed up to. Identity Data For the performance of a contract between you and Trailblazer Summits.
Contact Data
To enrol you and facilitate your attendance at an event. Identity Data For the performance of a contract between you and Trailblazer Summits.
Contact Data
Special Category Data Express consent.
To send you communications relating to products and services of our affiliates. Identity Data Legitimate interests.
Contact Data
To invite you to take surveys related to our products or the products of our affiliates. Identity Data Legitimate interests.
Contact Data
To respond to you in relation to any enquiries you may have. Identity Data Legitimate interests.
Contact Data
To produce analytics relating to your usage of our products and response to our marketing activities. Marketing Data Legitimate interests.
To create marketing collateral to use on our marketing materials, website and social media. Visual Data Legitimate interests.

Legitimate Interests

Where we process your personal data based on a legitimate interest, we will only do so where the processing is proportionate and limited to what is necessary for the purpose it was originally collected for. We will also ensure that our legitimate interests do not override your legitimate interests as an individual.

If you have previously attended one of our events, subscribed to one of our services or we have made an assessment of your interests based on your profession or industry, then, in the absence of consent, the legal basis on which we have processed your personal data and communicated with you is legitimate interest. We have a legitimate interest in communicating with you in order to give you information regarding upcoming events or our other services. In balancing our interests against yours, we take into consideration the facts that the amount of your personal data we process is minimal, that it is not sensitive data, that there is a minimal privacy impact and that you can easily opt out or unsubscribe at any time.

8. If you fail to provide your personal data

Where we are required by law to collect your personal data, or we need to collect your personal data under the terms of a contract we have with you, and you fail to provide that personal data when we request it, we may not be able to perform the contract we have or are trying to enter into with you. This may apply where you do not provide the personal data we need in order to provide you with access to our services or Website. In this case, we may not be able to provide you with our services or access to our Website, in which case we will notify you.

9. How long we will keep your personal data

We store your personal data in accordance with applicable law and will not retain your personal data for longer than is necessary unless required to by other legal or regulatory requirements or to enable us to adequately investigate complaints. If you have any questions about the retention of your personal data, please contact us using the details at section 3 of this Privacy Policy.

10. Sharing personal data

10.1 When we will share your personal data

We will only share your personal data with others when we are legally permitted to do so. When we share personal data with others, we put contractual arrangements and security mechanisms in place to protect the personal data shared and to comply with our data protection, confidentiality and security standards and obligations. We may share your personal data where:

  • you have agreed to the sharing of this information:
    • during registration for an event;
    • during form submission; or
    • while attending one of our events, in particular when attending theatres and visiting stands;
  • you have agreed to us sharing your name and email address with carefully selected third parties (such as our exhibitors, sponsors and partners) whose products and services may interest you;
  • data sharing is required for us to fulfil a contractual obligation we have with you and/or your organisation;
  • if we are under a duty to disclose or share your personal data in order to comply with any legal obligation; and/or
  • we sell or transfer, or we consider selling or transferring, some or all of our business, shares or assets to a third party.

The above list is non-exhaustive and there may be circumstances where we need to share personal data with other third parties.

10.2 Who we will share your personal data with

The third parties that we may need to share your personal data with are as follows:

  • entities within our group of companies (list available here);
  • exhibitors and sponsors of events that you attend;
  • marketing agencies that have booked a stand on behalf of an exhibitor or sponsor;
  • event partners and suppliers: third-party service providers assisting with the operation and administration of events;
  • third parties (exhibitors, sponsors and partners) where you have opted in;
  • advertising partners for personalized marketing;
  • third-party email marketing and CRM specialists;
  • third-party organisations providing IT services, cloud-based software, hosting, and data analysis;
  • payment providers and banks;
  • auditors, lawyers, accountants and other professional advisers;
  • courts, law enforcement or other government and regulatory agencies.

10.3 Sub-processors

In order to provide our services, we may engage third-party service providers ("sub-processors") to process your personal data on our behalf. We will ensure that any sub-processor engaged by us is bound by data protection obligations consistent with our own.

A current list of our sub-processors can be made available upon request by contacting us at info@trailblazer.de.

11. International transfers of personal data

In processing your personal data, it will sometimes be necessary for us to transfer your personal data outside of the United Kingdom ("UK") and/or the European Economic Area (“EEA”). In such cases, we ensure appropriate safeguards are in place (e.g., standard contractual clauses or adequacy decisions).

12. Marketing

We may send you marketing communications about our events and services. If you would like to unsubscribe, you can click the unsubscribe link in our emails or contact us at info@trailblazer.de.

13. Your data protection rights

You have the following rights in relation to the personal data we hold about you:

  • The right to access: To be informed of what personal data we hold and receive a copy.
  • The right to rectification: To have inaccurate or incomplete data corrected.
  • The right to erasure: To request the deletion of your data in certain circumstances.
  • The right to object: To object to processing based on legitimate interests or for direct marketing.
  • The right to restriction: To "block" or suppress the processing of your data.
  • The right to data portability: To receive your data in a structured, machine-readable format.
  • The right to withdraw consent: To withdraw your consent at any time.

Should you have any complaints, you have the right to contact a national supervisory authority. In Germany, this is the Federal Commissioner for Data Protection and Freedom of Information (BfDI): https://www.bfdi.bund.de.

14. Security of your personal data

We take appropriate technical and organisational measures to safeguard your personal data against loss, theft, and unauthorised access. All employees and data processors are obliged to respect the confidentiality of your data.

15. Third party links and services

Our Website may contain links to third party websites. These websites have their own privacy policies, and we do not accept any responsibility or liability for these policies.

16. Our use of cookies and similar technologies

Our Website uses certain cookies. Please see our Cookie Policy to find out more.

17. Changes to this Privacy Policy

We will update this Privacy Policy from time to time. We will notify you by email of any significant changes. This Privacy Policy was last updated on April 15, 2026.